Student Updates

BECOMING AN OPENAI TRAINER INFO SESSION

June 4, 2024

OpenAI is looking for folks who would be interested in being an AI trainer, supporting their ongoing efforts to apply domain-level expertise in evaluating models.

These model evaluations are a part of an initiative launched by the OpenAI Preparedness Team. Experts support their mission of ensuring AGI benefits all of humanity. You will be helping them build upon the initial work that was recently published by their Preparedness Team on Building an early warning system for LLM-aided biological threat creation.

PhD’s & Postdocs in chemistry, physics, law, medicine, biology, english, and similar fields are invited to attend this information session during which they will explain more about available opportunities. They have an active project that they are recruiting for, with others planned in the future.

Expert review of domain-related questions. You will be generating, reviewing and answering questions in the subfield(s) of your expertise with the help of Google, but not the help of ChatGPT or other language models. This project is asynchronous and short term, done at your own pace, paid by deliverable (~ 100$ per hour). Domains of interest include chemistry, physics, law, medicine, biology, english, and similar fields.

DATE: Tuesday, June 25
TIME: 3:00 - 4:00 p.m. PT
REGISTER HERE

CROSS-CULTURAL CENTER BOOK FAIR

April 30, 2024

Check out the upcoming Book Fair!

DATE: Friday, May 3
TIME: 1:00 - 5:00 p.m. PT
LOCATION: UC San Diego Cross-Cultural Center (Price Ctr 2nd fl)
NO REGISTRATION REQUIRED 

MY UC SAN DIEGO GRADUATION STORY 2024

April 30, 2024

If you’re a graduate student who’s taking part in Commencement then we want to hear from you! Each year, University Communications shares stories of graduating students in feature articles and social media posts as well as through local media opportunities. To be considered for the annual graduate coverage just fill out the form below by Friday, May 10, 2024.

FORM LINK: https://forms.gle/FCZfMPGkXnepH2K7A 

ALTERNATIVE BREAKS

April 30, 2024

Brought to you by the Center for Student Involvement, Alternative Breaks are national or international service and learning trips open to ALL UC San Diego students that use education of social justice issues combined with quality direct service to have a lasting impact on students and the communities in which they work. Learn more about Alternative Breaks here.

CAREER CENTER: GRADUATE STUDENT DROP IN ADVISING

April 22, 2024

Ever felt your eyes crossing after filling out forms and updating your resume? Help is available!

Graduate Peer Educators are available on a drop-in basis for you. They can help:

• Review Resumes & Cover Letters
• Offer General Job Tips
• Help Connect You to More Resources

Sign into Handshake to find out more.

Or check out the Career Center website to see what services they provide to graduate students.

2024 COMMENCEMENT

April 22, 2024 (UPDATED with Grad Fair info)

Congratulations to all the amazing Tritons preparing to graduate this year! Registration for UCSD’s 2024 commencement ceremonies is now open. REGISTER HERE. The deadline to register is Wednesday, May 1 at 11:59 p.m. PT in order to have your name included in the digital program. See information regarding all the ceremonies this year here, but find details of the 2024 GEPA Commencement Schedule including Participation Requirements here.

NEW THIS YEAR: The GEPA Master’s ceremony will utilize AI name-readers. To ensure accuracy, graduates will need to allow about 10-15 minutes in a quiet place to provide their audio input of their lived name into the system. The graduate will not receive their ticket (scheduled for release in June), if they do not provide their audio inputs.

GET YOUR REGALIA AT THE GRAD FAIR: You can purchase regalia for your 2024 commencement ceremony at the Grad Fair event in Town Square. April 30 - May 2, 10:00 AM - 6:00 p.m. PT. See more info here.

CAPS AND 988 FOR CRISIS SUPPORT

April 18, 2024

GENTLE REMINDER: During times of crisis, students are encouraged to reach out to Counseling and Psychological Services (CAPS) which offers support services specifically to UC San Diego students. Individuals can call (858) 534-3755 to contact CAPS, or go to caps.ucsd.edu. Crisis services are available 24/7. 

Crisis support is also available from the National 988 Suicide and Crisis Lifeline. Dialing 988 from any phone will automatically route to the National Suicide Prevention & Mental Health Crisis Lifeline.

CAREER OPPORTUNITIES IN THE US AGENCY OF INTL DEVELOPMENT & PEACH CORPS

April 16, 2024

Have you ever thought about living and working overseas? Taking your knowledge, skills and passions internationally? This is an opportunity for students, staff, and faculty to learn about careers, internships, and fellowships with the United States Agency for International Development (USAID). Come meet and speak with a diplomat from USAID and discover opportunities that allow you to contribute your interest, experiences, and expertise to work in international development. Learn about opportunities to contribute directly to global progress by addressing critical issues such as poverty, healthcare, education, climate change, food security, global health, economic empowerment, and more, around the world. Work to create innovative solutions for once unsolvable development challenges and join the diplomatic workforce that reflects and represents America, one where diversity of thought, discipline, and inclusion make us stronger, smarter, and more effective.

Topic: Career Opportunities in the U.S. Agency of International Development & Peace Corps

When: Tuesday, April 23^rd from 2:00 - 4:00 p.m. PT

Who: Undergraduate & Graduate Students interested in international service (including MBA’s, Computer Science and Engineering majors too!)

Where: Horizon Room - Career Center - 9500 Gilman Dr, La Jolla, California 92093, United States

RSVP: https://ucsd.joinhandshake.com/edu/events/1519405

CAPS SPRING 2024 PROGRAMMING

April 1, 2024

Counseling and Psychological Services (CAPS) has been an integral member of the UCSD community since the late 1960's. Accredited by the International Association of Counseling Services (IACS), their integrative and student-centered services are designed to support students towards their academic success and personal development and well-being while at UC San Diego. Check out their Spring 2024 offerings below.

Tritons RISE Together Workshop Series: Based on research from peak performance psychology, mind/body sciences and the field of positive psychology, RISE skill-based workshops are here to promote you reaching your potential in all areas of your life: emotional, physical, and social.  These include collaborations with Recreation, The Zone, and Outback Adventures!  Please see the new LGBTQIA+ Community Centered "RISE with Outback!" 

Tritons RISE Together Workshop Flyer is here. 
RISE Website is here.

Community Forums: These are identity and experience-based spaces where there is focus on building connections, providing support, sharing and exchanging ideas, and learning from each other.  These spaces are great referrals for students looking to build community.

Community Forum Flyer is here. 
Community Forum Website

Let's Talk is an informal way for students to have the opportunity to consult with a therapist.  Let's Talk sessions are designed to provide practical strategies, information, and support regarding general wellness related issues.  There is no wait for these 25-minute consultations, and they are a great way to increase access for students who would like to first try an informal conversation with a therapist.

Let's Talk flyer is here. 
Let's Talk website is here.

Finally, iFlourish, our self-help tech offerings, free for registered UCSD students, including the popular mindfulness app Headspace!  NEW this quarter- students can additionally sign up 5 friends or family members for free!

iFlourish flyer is here.
iFlourish website is here. 

2024 UC SAN DIEGO GRAD SLAM FINAL ROUND

March 18, 2024

Join us as extraordinary graduate and professional students compete for cash prizes by explaining their research in terms everyone can understand in under three minutes. And please join us at the reception, which will include tasty appetizers and beverages, to celebrate all the finalists.

See the list of finalists on this page.

DATE: Thursday, April 11, 2024
TIME: 4:00 - 6:30 p.m. PT
LOCATION: Price Center East Ballroom
RSVP HERE

COUNSELING AND PSYCHOLOGICAL SERVICES (CAPS) SPRING BREAK HOURS

March 25, 2024

During the Spring Break, if you are experiencing an urgent need or are in crisis and need to consult with a mental health provider immediately, or are having urgent concerns about a friend, you can call CAPS to speak to a counselor over the phone 24 hours a day, 7 days a week. Please note that this includes evenings, weekends, and holidays. Please don’t hesitate to call us – help is just a phone call away.

For mental health emergencies, please call 988. For all other emergencies, please call 911 or go to the nearest hospital.

Call if you need to talk to someone, or share the numbers if someone else needs support.

CAPS Central Office
Monday-Thursday 8:30am-4:30 p.m. @ Galbraith Hall 190
(Closed on Cesar Chavez Holiday Friday 3/29)
Phone: (858) 534-3755  

SPRING 2024 TEACHING WORKSHOPS

March 19, 2024

Check out what the Teaching & Learning Commons Engaged Teaching Hub is offering Spring Quarter!

WEEK 1

Navigating First-day Anxieties and Starting with Confidence
Tuesday April 2, 2:00 - 3:30 p.m.
Register here

Building Community in the Classroom
Thursday April 4, 2:00 - 3:30 p.m.
Register here

WEEK 2

How People Learn
Thursday April 11, 2-3:30 p.m.
Register here

 Location: In-person (HDSI Room 210)

And did you know that they have Online Resources for Instructional Assistants too?

Welcome Packet for Instructional Assistants

Checklist for Foundational Tasks as an Instructional Assistant

CONSIDER USING HEADSPACE

March 18, 2024

Headspace is a popular mindfulness app that can be a helpful tool to manage your stress and anxiety before the start of the week. Headspace is one of the offerings from iFlourish, CAPS’ commitment to your mental health. All tools are FREE, anonymous, and exclusively available to UC San Diego students. You don’t have to be a CAPS client to sign up. Here are some Headspace student essentials that can be especially useful during finals:

Feel Good Productivity – Crack the code to make work feel energizing and enjoyable.

Exam Prep Meditation – Find the sweet spot between focus and relaxation.

Breathing Through Exams – Learn to use your breath to help you find and keep your focus.

Study Beats Focus Music – Tune out distractions and set yourself up for a focused, effective study session.

GPSA EXECUTIVE COMMITTEE ELECTION NOMINATIONS ARE OPEN

March 14, 2024

The Graduate & Professional Student Association exists to advocate for the rights and interests of our diverse community, to provide for the enjoyment of social, cultural, and service-oriented events, and for the betterment of academic and non-academic life of all graduate and professional students at UC San Diego.

Please be advised: the GPSA Election Nominations are open here! 

Nominations will remain open until the start of the election for that position on April 1st, 2024. If you are a GPSA representative you may also submit a letter of endorsement in support of a candidate to elections(at)gsa.ucsd.edu by March 25. 

Candidates are also encouraged to submit a campaign platform and headshot to elections(at)gsa.ucsd.edu by March 29. Both documents should be within the following parameters: Georgia, at least 12-pt font with at least 1-inch margins on all sides. 

Short job descriptions of each position are below. If you have any further questions about the positions please feel free to email contact(at)gsa.ucsd.edu.

President

Serves as Chair of both the GPSA Executive Committee and Council, oversees the direction of the organization, and ensures the execution of its responsibilities and commitments.

VP of Academic Affairs

Serves graduate and professional students’ interests in the areas of academic and professional development through regular collaborations with key campus leaders, other GPSA Executive Members, student representatives to the Academic Senate, and members of the Academic and Professional Development Committee (APDC).

VP of Campus Affairs

Serves as Vice Chair of the GPSA Student Affairs Committee, works to improve various aspects of student life on campus, and appoints students to campus-wide committees dealing with such issues.

VP of External Affairs

Serves as Vice Chair of the GPSA Legislative Advocacy Committee, coordinates the regular lobby efforts of the organization, and oversees the work of the Legislative Liaisons.

VP of Equity, Diversity, & Inclusion

Serves as Vice Chair of the GPSA Diversity Advisory Council, oversees the organization's outreach efforts, and works in support of campus diversity.

VP Financial Affairs

Serves as Vice Chair of the GPSA Finance Committee and oversees the finances of GPSA.

VP Social Affairs

Serves as Vice Chair of the GPSA Social Programming Committee, coordinates all GPSA event planning, and works with the Social Coordinator to host GPSA events.

CHOOSE INTEGRITY ART CONTEST

March 12, 2024

The UC San Diego Office of Academic Integrity promotes and supports a culture of integrity in order to reinforce quality teaching and learning at UC San Diego. Each year they do an art contest and the prize this year is $250 in Triton Cash. Learn the details here. The deadline is 9:00 a.m. PT on Monday, April 1, 2024.

UC SAN DIEGO FULBRIGHT DAY

March 12, 2024

UC San Diego students, faculty and staff are invited to the 7th Annual Fulbright Day on Thursday, March 14. Learn about the hundreds of awards available to teach, study, work or conduct research abroad.

Check all the sessions being offered that day and more!

GEPA OFFICE CLOSED TO WALK-INS DURING SPRING BREAK

March 7, 2024

HEADS UP: During the 2024 Spring Break [March 23-31], the Graduate Education & Postdoctoral Affairs (GEPA) staff will be working remotely. So the GEPA Office in the Student Services Building will be CLOSED to walk-ins. 

And if you are looking for fun, educational offerings during Spring Break 2024 that are open to all undergraduate and graduate students at UC San Diego, the Office of Student Affairs and Campus Life has got you covered. Check out all the activities they've arranged here.

GRADUATE STUDENT JOB OPPORTUNITY

March 5, 2024

Applications are now being accepted to be a Graduate Teaching Consultant. Do you want to support instructors and build a culture of equity-focused and evidence-based teaching excellence at UC San Diego? The Teaching and Learning Commons Engaged Teaching team is looking for graduate students to join our cohort of Graduate Teaching Consultants (GTCs)! If you are looking to deepen your pedagogy training and become an instructional leader at UC San Diego, this might be a great fit for you. 
This position is hired as Associate (in lieu of TA) with the Teaching and Learning Commons (25-50%), with a start date in Summer 2024 and ideally available for a full year through Spring or Summer 2025. 
Learn more about this role on the GTC Position Info flyer and in the application. 

APPLY BY Friday, March 22: https://tinyurl.com/ucsd-gtc24 

Contact engagedteaching(at)ucsd.edu with questions. 

SERVE ON ACADEMIC INTEGRITY REVIEW BOARD (AIRB)

March 5, 2024

Looking for a unique opportunity to get involved in campus leadership? Are you interested in upholding integrity?  If yes, then consider serving on the Academic Integrity Review Board (AIRB) during the 2024-2025 academic year.

What Does the AIRB Do?

The AIRB hears contested cases of Policy on Integrity of Scholarship violations. So, when a student is alleged to have violated the Policy but they deny the allegation, the AIRB makes the determination as to whether the student violated academic integrity.

Why Should I Consider Serving on the AIRB?

Current and past members have told us that the AIRB is one of their most fulfilling service commitments because it allows them to really feel as if they are making an important and immediately recognizable contribution to the protection of basic due process rights while upholding institutional integrity.

Will I Get Training?

Yes! Absolutely. You will receive extensive training in active listening, evidentiary-based decision-making, oral communication, question asking, and more.

How Much is the Time Commitment?

Members of the Board are expected to serve about 20 hours per quarter, including training.

Do I Get Paid?

No, this is a volunteer service opportunity. For faculty, it counts as Senate Service. And students can receive Co-Curricular Record (CCR) credit.

Fantastic! How Do I Apply?

Interested Senate faculty, undergraduate and graduate students should submit an application (https://academicintegrity.ucsd.edu/take-action/get-involved/airb.html).

To learn more, please visit https://academicintegrity.ucsd.edu/take-action/get-involved/index.html.

RESOURCES & SUPPORT FOR OUR TRITON COMMUNITY

March 5, 2024

We're here for you.

UC San Diego is a place of inclusion, belonging and mutual support. We offer a variety of resources and services that we encourage students to use during challenging times. This week's community support and processing spaces are brought to you by Student Affairs Case Management Services and Counseling and Psychological Services.

2024 BLACK STUDIES PROJECT GRADUATE STUDENT RESEARCH AND TRAVEL GRANTS

March 4, 2024

The Black Studies Project is currently accepting applications for the 2024 Graduate Student Research and Travel Grants. The awards are intended to partially offset research and travel expenses incurred in the U.S. or abroad. Supported research must examine some element of the black experience and/or the social, political, cultural, or economic factors that have shaped conceptions of blackness in relation to racialized structures and phenomena.

Learn more and complete the application form and submit it here by Monday, April 1, 2024 at 5:00 p.m. PT.

WOMEN'S HISTORY MONTH

March 4, 2024

In honor of Women's History Month we “Celebrate Women Who Advocate for Equity, Diversity, and Inclusion.” Check out the events going on throughout the month of March to celebrate Women's History Month.

SALTY CINEMA: DEEP RISING

Salty Cinema presents: Deep Rising. Get the deep dirt on deep seabed mining with this feature length documentary screening followed by a panel discussion.

DATE: Tuesday, March 5
TIME: 5:30 p.m. PT
LOCATION: Scripps Seaside Forum
REGISTER HERE 

WOMEN'S HISTORY MONTH

February 29, 2024

In honor of Women's History Month we “Celebrate Women Who Advocate for Equity, Diversity, and Inclusion.” The Women's Center welcomes the UC San Diego Community to their Kickoff event, which will include refreshments, an EDI resource fair, and a facilitated painting session from artists at ArtBeat San Diego! Painting spots are first come, first served and limited to 40. All materials supplied.

DATE: Friday, March 1
TIME: 11:00 AM - 1:00 p.m. PT
LOCATION: The Stage Room

And be sure to check out the other events going on throughout the month of March to celebrate Women's History Month.

STUDENT EXPERIENCE REFERENDUM

February 26, 2024

The Office of the Vice Chancellor for Student Affairs and Campus Life presents the Student Experience Referendum, which aims to transform current and future Triton experiences with a multi-faceted commitment to invest in student-centered activation, programs, services, and facilities.

All undergraduate and graduate students are invited to learn more about the proposed Student Experience Referendum and provide feedback at one of the four sessions below.

Tuesday, February 27 Sessions
Price Center Forum (4th fl)
3:00 - 4:00 p.m. PT
4:00 - 5:00 p.m. PT

Wednesday, February 28 Sessions
Price Center ERC Room (2nd fl)
3:00 - 4:00 p.m. PT
4:00 - 5:00 p.m. PT

IRB PROCESS AND RESOURCES WORKSHOP

February 26, 2024

GEPA's Wednesday Workshop presents guidance and tips about navigating the IRB process for your research. Come for the info; stay for the communal support.

DATE: Wednesday, February 28
TIME: 11:00 a.m. - Noon PT
LOCATION: Zoom
REGISTER HERE

SAVE THE DATE 4/16/24: SPRING GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR

February 23, 2024

GEPA Academic Advisors will review the Dissertation/Thesis submission process and give a brief overview of formatting. The webinar is mostly aimed at students who are planning to file for graduation in Spring or Summer 2024. 

This webinar is for students who are required to submit a dissertation or thesis for their degree and are at the stage that they are preparing to or have already started to write their dissertation/thesis. This includes PhD, EdD, DMA, MA/MS (Plan I/Thesis), MPH, and MFA students.  This webinar is not applicable to MA/MS (Plan II/Comprehensive Exam); MPH students completing a capstone; or professional degrees*.

The webinar will cover preliminary appointments/final reviews with GEPA, formatting guidelines, and co-author permission letters.  The webinar slides will be posted to the GEPA website afterwards.  The upcoming webinar will not be recorded, but GEPA is currently working on a recorded version and will upload it to our website.

*Please see the FAQ below for a complete list of students who should not participate in this webinar. 

TOPICS TO BE COVERED:
Dissertation/thesis submission process
Appointments and degree filing
Co-author permission letters

DATE: Tuesday, April 16, 2024
TIME: 10:00 - 11:00 a.m. PT
REGISTER HERE (You must sign into your Zoom account before you can register.)

Full information on submission and formatting can be found on our Preparing to Graduate page here, and a timeline for the process can be found on the GEPA Dissertation/Thesis Submission page.

FAQS

WEBINAR

Q:    Who should attend this webinar?
A:    PhD, EdD, DMA, MA/MS (Plan I/Thesis), MPH, and MFA students who are preparing to write or have already started to write their dissertation/thesis.  This webinar is not applicable to MA/MS (Plan II/Comprehensive Exam); MPH students completing a capstone; or professional degrees: AUD, MAS, MBA, MCEP, MDSO, MEd, MEng, MF, MIA, MPac, or MPP.

Q:    Will other webinars be offered?
A:    We offer one webinar each quarter. 

Q:    Will the webinar be recorded?
A:    This specific webinar will not be recorded. However, the slides will be posted to the GEPA website afterwards and GEPA is currently working on a recorded version.                        

Q:    I won’t be able to attend this webinar; can I meet with you individually?
A:    The webinar is intended to be a “preview” to the preliminary appointment. Both the Preliminary Appointment and the Final Review are still required regardless of your attendance at the webinar. All preliminary appointments will be through Zoom. The final review will be discussed during the preliminary appointment.

Q:    If I attended a previous webinar, can I still come to this one?
A:    Yes, however, we will repeat the information that we went over last time.

Q:    If I have scheduled my preliminary appointment to be before the webinar, would it still be beneficial for me to attend?
A:    Yes, however, we will repeat some information that we went over during your preliminary appointment. You may also consider rescheduling your preliminary appointment for after the webinar.

Q:    I’m planning on defending in a future quarter- can I still attend?
A:    Yes! The earlier you start preparing the formatting of your thesis/dissertation, the better.

Q:    I’m planning on defending in a future quarter- can I schedule my preliminary appointment now?
A:    No, we have found that it is not beneficial for a student to meet with a GEPA Academic Advisor with an incomplete dissertation/thesis. It is recommended that you have your preliminary appointment closer to your defense once your thesis/dissertation is fully written and formatted.

Q:    What are the deadlines for submitting my dissertation or thesis?
A:    All deadlines are posted at http://grad.ucsd.edu/academics/enrolling/.

APPOINTMENTS/FORMATTING

Q:    How do I schedule my preliminary appointment?
A:    You may schedule your preliminary appointment at https://gradforms.ucsd.edu/calendar/. A Zoom link will be emailed to you prior to your appointment.

Q:     Should I schedule my final review?
A:     If you know the date of your defense, you may schedule your final review now or you may wait until your preliminary appointment and we will schedule the final review at that time (some advisors prefer scheduling this for you). The final review process will be discussed at the preliminary appointment. You may schedule your final review at https://gradforms.ucsd.edu/calendar/ (note that the calendar only shows availability for the next 60 days).

Q:    Do you offer tech support?
A:    No, we do not offer tech support. Students are expected to appropriately format their own thesis/dissertation.

Q:    Can I use a formatting service?    
A:    It is expected that students format their own dissertation/thesis. Papers that are submitted after being looked at by a formatting service often contain many errors in need of correction.

Q:    Is there a dissertation or thesis template?
A:    Yes, templates can be found on our website at https://grad.ucsd.edu/academics/preparing-to-graduate/dissertation-thesis-template.html.

GRADUATE VISUAL ARTS OPEN STUDIOS

February 20, 2024

Free and open to the public, Graduate Open Studios will feature over 20 MFA & PhD artists' open studios, exhibitions, screenings, and publications produced in the Department of Visual Arts. The artists will be present in their studios throughout the afternoon and excited to talk about and share their work.

DATE: Saturday, March 2, 2024
TIME: 2:00 - 6:00 p.m. PT
LOCATION: Visual Arts Facility, UC San Diego
RSVP HERE

CATALYZING ADVOCACY IN SCIENCE AND ENGINEERING WORKSHOP

February 15, 2024

UC San Diego's Office of Government and Community Relations is seeking applications from graduate and undergraduate students interested in participating in the 2024 Catalyzing Advocacy in Science and Engineering (CASE) Workshop, hosted by the American Association for the Advancement of Science (AAAS) in Washington, D.C., from April 14-17, 2024, sponsored by UC San Diego's Federal Relations team.

Created by a coalition of scientific and engineering societies, universities, and academic organizations, CASE presents an exciting opportunity for undergraduate upperclassmen and graduate students in science, mathematics, and engineering disciplines to learn about government, science policy, and advocacy. The workshop is an entry-level program organized to educate STEM students interested in the role of science in policymaking, the federal policymaking process, and how to advocate for research. Students will learn about Congress, budget and appropriations, and tools for effective science communication and civic engagement. On the last day of the program, students will meet with their federal representatives and their staff.

Sponsorship includes the cost of the workshop, airfare, lodging, and incidentals. Applicants must commit to travel to Washington, D.C., Saturday, April 13 to Wednesday, April 17. 

To apply for UC San Diego sponsorship, applicants are being asked to complete this form no later than Tuesday, February 20. Applications will be screened by a UC San Diego review panel and selections will be made as soon as Tuesday, February 27.

We realize that academic commitments may make it difficult for some students to participate, but the Federal Relations team recognizes this is a wonderful opportunity for students who can work it into their schedules.

COMMUNITY COLLEGE TEACHING CAREERS APPLICATION WORKSHOP & OVERVIEW

February 8, 2024

UC San Diego's Career Services Center is offering this session so students can learn more about what it is like to teach at the community college level. From understanding the application cycle, to building your application materials- including personal statement and teaching statement, to networking with community college leadership, and understanding the interview process and key skills and competencies to making yourself a standout applicant. 

Lunch will be served! Bring your resume, cover letter, and be prepared to do a mock interview practice as well!

Hear from Dr. Josh Franco, Ph.D., an Associate Professor at Cuyamaca College in east San Diego county. As a first-generation college graduate, introducing political science to the next generation of leaders and scholars is his mission. He earned his Ph.D. and M.A. in Political Science and B.A. in Public Policy from UC Merced. Josh also holds A.A. degrees in Economics and Political Science from Cerritos College. Prior to his academic career, Josh has 5 years of professional public policy experience working in the California State Capitol and U.S. Congress.

DATE: Thursday, February 29
TIMES: 11:30 AM - 1:30 p.m. PT
LOCATION: Horizon Room - Career Services Center
REGISTER VIA HANDSHAKE HERE 

BLACK HISTORY MONTH AT UC SAN DIEGO

February 1, 2024

During the month of February, students, faculty and staff are invited to participate in a series of events in observance and celebration of Black History Month. This year’s theme is “Celebrating Black Culture Through Artistic Expression.” 

Check out the impressive programming that the Planning Committee has put together on their website here. Don't miss out on cool events like the Black Comics Day Anime Screening TMRW, Friday, February 2, 7:00 PM PT.

LABOR SUMMER: PAID FELLOWSHIP

February 1, 2024

Are you a student passionate about workers' rights? Have you been organizing in your community, or looking to get a start? If so, check out the Labor Summer program.

Labor Summer is an 8-week, full-time, paid summer fellowship — students will be placed with local labor organizations, working on projects that build worker power on the ground and strengthen the labor movement's social justice mission. Fellows will also receive dedicated mentorship and professional development in organized labor.

Undergraduate and graduate students may apply on the Labor Center website here. Applications are due February 23, 2024 for the Summer 2024 fellowships.

DATES TO NOTE FOR SPRING 2024 REGISTRATION

February 1, 2024

Continuing graduate students can begin enrolling in Spring 2024 classes on Saturday, February 17.  Waitlist for graduate students will open Monday, February 26. 

New incoming graduate students can also begin enrolling on February 17 and start waitlisting for classes on February 26 if the relevant program chooses to allow it.

WANT TO CHANGE NONRESIDENT CLASSIFICATION?

February 1, 2024

GEPA received word that an email has gone out to nonresident graduate and professional students (except those on F1 or J1 visas) with instructions on how they may apply to become classified as a resident, should they choose to do so. Look for the email from the Residence Deputy in the Office of the Registrar for full details, but you can also look at the website here for more info.

GEPA VIRTUAL STUDENT HOURS

February 1, 2024

Graduate and Professional students are welcome to "drop in" anytime during Student Hours to ask questions of and share ideas with members of the Graduate Education leadership team. This session will feature:

• James Antony, Dean
• Judy Kim, Senior Associate Dean
• Erica Lennard, Assistant Dean of Graduate Academic Affairs

DATE: Tuesday, February 6
TIME: 1:00 PM - 2:15 p.m. PT
REGISTER HERE  

GEPA OFFICE CLOSED TO WALK-INS TODAY

February 1, 2024

PLEASE BE ADVISED: Today the GEPA office won't be open for walk-ins due to the inclement weather and per usual, won't be open for walk-ins on Friday or Monday. But please know that staff are still working to support graduate and professional students and postdocs! If you need assistance, take a look here.

Take care, Tritons!

WI24 ARCHIVAL RESEARCH RETREAT

January 30, 2024

We want to share this unique opportunity for graduate students across disciplines who are interested in conducting archival research. At the retreat, students will be able to request materials from special collections and take some guided time to conduct research and work alongside partner faculty members, special collections staff, as well as a Graduate Writing Tutor Facilitator. There are limited spots available, and lunch will be provided on both days.

DATES: Saturday, February 24 and Sunday, February 25
TIMES: 10:30 AM - 2:30 p.m. PT
LOCATION: Geisel Library
REGISTER HERE 

PATHS SCHOLARS PROGRAM EMPLOYMENT OPPORTUNITY

January 30, 2024

The PATHS Scholars Program is actively seeking to hire two PATHS Graduate Advocates to begin their work with PATHS immediately. Graduate Advocates are dedicated to the mentorship, ongoing wellness, and success of PATHS Scholars. For this recruitment, they are hoping to recruit either Masters or PhD students who are currently studying one of the following disciplines: SIO, Environmental Sciences or Geosciences, Math, Computer Science, Engineering, or someone who can help with their Pre-Health track. 

While they have typically hired graduate students studying STEM, they have also hired others including Education and Ethnic Studies scholars who have a background in mentorship and student advising. PATHS will prioritize candidates who align with their mission and values, as well as have previous mentorship experience.

Please submit your application via Handshake- Job Code 8609960 - PATHS Graduate Advocate (STDT 4). The deadline to apply is February 6, 2024. 

2024 Grad SLAM

January 22, 2024

Grad SLAM is an annual competitive public speaking event that allows graduate students to showcase the impact of their research. Not only do participants master the skill of delivering their academic story in a dynamic way, but winners also take home prizes ranging from $50 to $5,000. To qualify for the final round, students must submit a recorded video of your 3 minute talk by FEBRUARY 21, 2024.

Information sessions are coming up to find out more and to learn about the resources, such as the drop in coaching sessions, available to help participants prepare.

2024 GRAD SLAM INFO SESSIONS

DATE: Thursday, January 25
TIME: 2:00 - 2:45 p.m. PT
LOCATION: Zoom
REGISTER HERE

-and-

DATE: Tuesday, January 30
TIME: 9:00 - 9:45 a.m. PT
LOCATION: Zoom
REGISTER HERE

MEET & GREET SOCIAL 

January 22, 2024

The Office of Outreach, Access, Recruitment and Retention (OAR²) is hosting a virtual Meet and Greet Social Event for Graduate and Professional Students with Disabilities, Chronic Illness, and Neurodivergence. For more involvement and for future events, please fill out the interest form here.

DATE: Friday, January 26
TIME: 3:00 - 4:30 p.m. PT
LOCATION: Zoom Meeting ID: 936 6220 0094

RISING STARS SYMPOSIUM

January 18, 2024

The Rising Stars Symposium is a valuable career and professional development opportunity for late-stage doctoral students and early-stage postdoctoral researchers. 

Over three days [May 1-3, 2024], Rising Stars will:

• Present their research in an oral format
• Attend a networking reception with other students, postdoctoral researchers and faculty
• Participate in a leadership development session
• Tour laboratories and core facilities
• Meet individually with faculty to learn about available postdoctoral opportunities

See details and apply here. Deadline to apply: February 29, 2024 at 5:00 p.m. PT.

WINTER GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR

January 17, 2023

GEPA Academic Advisors will review the Dissertation/Thesis submission process and give a brief overview of formatting. The webinar is mostly aimed at students who are planning to file for graduation in Winter or Spring 2024. 

This webinar is for students who are required to submit a dissertation or thesis for their degree and are at the stage that they are preparing to or have already started to write their dissertation/thesis. This includes PhD, EdD, DMA, MA/MS (Plan I/Thesis), MPH, and MFA students.  This webinar is not applicable to MA/MS (Plan II/Comprehensive Exam); MPH students completing a capstone; or professional degrees*.

The webinar will cover preliminary appointments/final reviews with GEPA, formatting guidelines, and co-author permission letters.  The webinar slides will be posted to the GEPA website afterwards.  The January 23 webinar will not be recorded, but GEPA is currently working on a recorded version and will upload it to our website.

*Please see the FAQ below for a complete list of students who should not participate in this webinar. 

TOPICS TO BE COVERED:
Dissertation/thesis submission process
Appointments and degree filing
Co-author permission letters

DATE: Tuesday, January 23, 2024
TIME: 10:00 - 11:00 a.m. PT
REGISTER HERE (You must sign into your Zoom account before you can register.)

Full information on submission and formatting can be found on our Preparing to Graduate page here, and a timeline for the process can be found on the GEPA Dissertation/Thesis Submission page.

FAQS

WEBINAR

Q:    Who should attend this webinar?

A:    PhD, EdD, DMA, MA/MS (Plan I/Thesis), MPH, and MFA students who are preparing to write or have already started to write their dissertation/thesis.  This webinar is not applicable to MA/MS (Plan II/Comprehensive Exam); MPH students completing a capstone; or professional degrees: AUD, MAS, MBA, MCEP, MDSO, MEd, MEng, MF, MIA, MPac, or MPP.

Q:    Will other webinars be offered?

A:    We offer one webinar each quarter. 

Q:    Will the webinar be recorded?

A:    This specific webinar will not be recorded. However, the slides will be posted to the GEPA website afterwards and GEPA is currently working on a recorded version.

Q:    I won’t be able to attend this webinar; can I meet with you individually?

A:    The webinar is intended to be a “preview” to the preliminary appointment. Both the Preliminary Appointment and the Final Review are still required regardless of your attendance at the webinar. All preliminary appointments will be through Zoom. The final review will be discussed during the preliminary appointment.

Q:    If I attended a previous webinar, can I still come to this one?

A:    Yes, however, we will repeat the information that we went over last time.

Q:    If I have scheduled my preliminary appointment to be before the webinar, would it still be beneficial for me to attend?

A:    Yes, however, we will repeat some information that we went over during your preliminary appointment. You may also consider rescheduling your preliminary appointment for after the webinar.

Q:    I’m planning on defending in a future quarter- can I still attend?

A:    Yes! The earlier you start preparing the formatting of your thesis/dissertation, the better.

Q:    I’m planning on defending in a future quarter- can I schedule my preliminary appointment now?

A:    No, we have found that it is not beneficial for a student to meet with a GEPA Academic Advisor with an incomplete dissertation/thesis. It is recommended that you have your preliminary appointment closer to your defense once your thesis/dissertation is fully written and formatted.

Q:    What are the deadlines for submitting my dissertation or thesis?

A:    All deadlines are posted at http://grad.ucsd.edu/academics/enrolling/.

APPOINTMENTS/FORMATTING

Q:    How do I schedule my preliminary appointment?

A:    You may schedule your preliminary appointment at https://gradforms.ucsd.edu/calendar/. A Zoom link will be emailed to you prior to your appointment.

Q:     Should I schedule my final review?

A:     If you know the date of your defense, you may schedule your final review now or you may wait until your preliminary appointment and we will schedule the final review at that time (some advisors prefer scheduling this for you). The final review process will be discussed at the preliminary appointment. You may schedule your final review at https://gradforms.ucsd.edu/calendar/ (note that the calendar only shows availability for the next 60 days).

Q:    Do you offer tech support?

A:    No, we do not offer tech support. Students are expected to appropriately format their own thesis/dissertation.

Q:    Can I use a formatting service?      

A:    It is expected that students format their own dissertation/thesis. Papers that are submitted after being looked at by a formatting service often contain many errors in need of correction.

Q:    Is there a dissertation or thesis template?

A:    Yes, templates can be found on our website at https://grad.ucsd.edu/academics/preparing-to-graduate/dissertation-thesis-template.html.

PERFORMANCE LAB RISE WORKSHOPS

January 16, 2024

Join the interactive lab workshops to learn about the “science of success” and strategies to help you flourish in the classroom and in life! Each week they’ll practice new strategies. Join virtually on Zoom this week to learn how to set yourself up for success with effective goal setting!

• Week 2: Goal Setting
• Week 3: Motivation
• Week 4: Procrastination Tools
• Week 5: Managing Performance/Test Anxiety 
• Week 6: Confidence Boost
• Week 7: Creating Consistency
• Week 8: Well-Being & Performance
• Week 9: Focus & Concentration
• Week 10: Going into Finals Strong

Brought to you by Counseling and Psychological Services (CAPS).  

SOCIAL MEDIA FOR RESEARCHERS EVENTS

January 16, 2024

Check out the upcoming virtual sessions about Social Media for Researchers.

HOW TO DO IT AND HOW TO PROVE IT
The potential reach, low overhead acost and versatility of social media, make it a powerful took for science communication, education and networking. This informal session will address how to effectively use different social media platforms to communicate science, ways to make time for social, how to convert existing prodicts into social media content, and how to measuer the efficacy of social media efforts.

DATE: TMRW, Wednesday, January 17
TIME: 10:00 - 11:00 a.m. PT
LOCATION: Zoom
REGISTER HERE

THE PROS AND CONS OF SCIENCE IN THE PUBLIC SPHERE
To fully capitalize on the potential of cocial media, scientists must recognize and understand the challenges an dopportunities that social media can pose. This informatl session will cover the potential benefits and issues of sharing your science using social media, including information on communicating about contentious topics, hazard and risk.

DATE: Friday, January 26
TIME: 10:00 - 11:00 a.m. PT
LOCATION: Zoom
REGISTER HERE

2025 CCST SCIENCE & TECHNOLOGY POLICY FELLOWSHIP APPLICATION OPEN

January 12, 2024

The CCST Science & Technology Policy Fellows program places PhD-level scientists, engineers, and social scientists in the California State Legislature, State Agencies, and Offices of the Governor for a year of public policy, leadership training, and public service—training scientific thinkers to be policy-savvy, while helping equip California’s decision makers with science-savvy staff.

Check out the placements for the  2024 Fellowship recipients here.

Think you or someone you know might be interested? Check out the timeline, eligibility, etc here.

The application period closes at Midnight PT on Friday, March 1, 2023.  

TEACHING + LEARNING COMMONS OFFERINGS

January 12, 2024

WRITING SUPPORT
Writing is an inescapable part of graduate school... the Writing and Communication Learning Services can help!

Check out and register for upcoming Graduate Writing Retreats, Collaborations and Affinity Spaces, and Graduate Writing Workshops. Upcoming workshop topics include: 

• So You Want to Apply for a Graduate Research Fellowship - Jan 16
• Strategic Writing Plans
• Research Proposals 101
• Telling a Scientific Story

Academic Job Market: Cover Letters and more!

INSTRUCTIONAL ASSISTANT RESOURCES

Welcome Packet for Instructional Assistants

Checklist for Foundational Tasks as an Instructional Assistant

1:1 Teaching Consultations and Obervations

TRITON2TRITON SUPPORT SERVICE LAUNCHED

January 8, 2024

Triton2Triton is a supportive, online connection space where UC San Diego students may chat with trained peers who understand what they're going through and can offer emotional support, wellness guidance, and referrals to campus resources.

Please visit Triton2Triton.ucsd.edu to learn more or start chatting with a peer here, and be sure to spread the word that this new service is available.

STUDENT WELL FEST

January 8, 2024

Free for all UC San Diego students, the annual Student Well Fest is coming up and is aimed at promoting student wellness and overall well-being on campus.

The event – which is centered around the eight dimensions of well-being – will feature a variety of activities, workshops, and resources designed to support students' mental, physical, and emotional health. And did we mention the giveaways?

DATE: Wednesday, January 24
TIME: TBA, but the major events are listed here
LOCATION: Price Center
REGISTER HERE

SAVE THE DATE: ISEO OPEN HOUSE

January 5, 2024

The International Services and Engagement Office invites you to their Open House! They welcome campus partners and colleagues to connect with ISEO staff, as well as international students, scholars, families. Join them for fun activities and build connections that expand across the world.

DATE: Wednesday, January 10
TIME: 11:30 AM - 1:00 p.m. PT
LOCATION: ISEO Office, Student Ctr B
REGISTER HERE

WINTER QUARTER STUDIOS AVAILABLE

December 11, 2023

A limited number of studios within Framework will be available to students for Winter Quarter 2024. Framework is located two blocks from the Park & Market station on the UC San Diego Blue Line. Please apply online here.

SCIENCE POLICY & ADVOCACY FOR RESEARCH COMPETITION

December 7, 2023

Current graduate students in STEM, apply to the new, virtual, 10-week URA Science Policy Advocacy for Research Competition (SPARC) Series that will train students on science policy communication. Training culminates in an advocacy competition and the three top winners will have the opportunity to pitch to policymakers on Capitol Hill. Program dates are February 12 through April 15, 2024, Mondays from Noon to 1:00 p.m. ET via Zoom. See details here and the application due date is Friday, December 15, 2023.

CCST SCIENCE & TECHNOLOGY POLICY FELLOWS

December 4, 2023

Every year, California decision makers must make critical decisions on a number of complex and dynamic issues facing our state, such as the state’s water supply, energy grid, and public health. To help address this, the CCST Science & Technology Policy Fellows program annually recruits and trains a cohort of fifteen PhD scientists and engineers to spend one year working in Sacramento, directly serving decision makers within the California State Legislature and Executive Branch.

Applications for the 2025 Class is now open. Find details of eligibility as well as the salary and benefits of CCST S&T Fellows here. The application period closes at Midnight PT on Friday, March 1, 2023. 

VARIOUS RESOURCES FOR THE NEXT SEVERAL WEEKS 

December 4, 2023

During the 2023 holiday season, UC San Diego (excluding the hospitals and clinics) will officially close for seven (7) days between Monday, December 25, 2023, and Tuesday, January 2, 2024. In case it's helpful, here are some resources that might be useful to you and we'll add more as they are announced.

Student Health
Any time Student Health Services is closed, you can call their regular telephone number (858) 534-3300 and select the option "After Hours Advice" to speak with a registered nurse who will assist you in obtaining the appropriate care. This service is FREE to all UC San Diego students!

Urgent Care or Emergency Care 
When Student Health is closed, urgent or emergency medical care is available from urgent care facilities and hospital emergency departments in the nearby community.

If your symptoms are not life threatening, you should seek care from an Urgent Care facility. This would be most cost-effective and provide you with timely care. See Urgent Care Center Locations for a list of nearby facilities. You are encouraged to call the facility ahead of time to verify their participation in UC SHIP.

Geisel Library
Geisel Library will close on Friday, Dec. 22 at 6 p.m., and WongAvery Library will close on Friday, Dec. 22 at 5 p.m. Both Library buildings will reopen on Wednesday, Jan. 3, 2024, with Geisel opening at 7:30 a.m. and WongAvery at 10 a.m. See the Library hours webpage for current and future building hours, and visit the Reserve a Space page to make study room and specialized computing reservations for January 3 and beyond.

Online resources such as electronic journals, electronic books, and databases are always available by logging into the campus’s Virtual Private Network (VPN). More information about Library services available during the campus winter closure can be found on our website.

The Library is currently accepting course reserve requests for Winter Quarter 2024 at reserves.ucsd.edu. Requests submitted after Friday, Dec. 8 may not be available for student use until after winter quarter instruction has begun.

During the holiday closure, limited information and research assistance is available through the Library's 24/7 online chat service, with questions answered by librarians from non-UC libraries. Additionally, the following resources and tools can provide self-help assistance:

• Library Subject and Course Guides can help you navigate their many resources
• Get Help - Frequently Asked Questions

Police Department
The Police Department’s public safety operations will continue 24/7 during the closure and can be reached by dialing or texting 9-1-1 in an emergency or calling (858) 534-4357 for non-emergency services.

Triton CORE
Triton CORE is a mobile response team at UC San Diego that provides compassionate intervention and support to students experiencing a behavioral health crisis. The Triton CORE team is composed of licensed behavioral health professionals equipped to engage in mobile crisis response, conduct behavioral health wellness checks, and can provide in-person or telehealth assessment for students facing behavioral health challenges, substance use related crises, and other forms of distress. See more related to What Triton CORE Does.

Anyone can call and request a Triton CORE response for students that are on campus. Below are helpful tips for accessing support for:

• You
• Fellow students / friends
• Parents / family / other support people
• Faculty / staff

At this time, Triton CORE only serves current students that are physically on campus. Please see additional resources for non-students and students who are off-campus.

GEPA'S WINTER BREAK OPERATING HOURS

December 4, 2023

• Our physical office space will be closed Monday, December 18th to Friday, December 22 and staff will be working remotely.
• The entire university is closed for winter break from Monday, December 25 to Tuesday, January 2. 
• We will reopen our physical office space at 9:00 a.m. on Wednesday, January 3. 

SAVE THE DATES IN 2024: SUPPORTING STUDENTS IN DISTRESS

November 28, 2023

CULTURE OF CARE: Supporting Students in Distress

This interactive training is designed to assist faculty and staff in recognizing and supporting students in distress. A student in distress is an indivisual whose academic progress or functioning in the university environment is adversely affected due to a number of inidcators that are impactin gtheir well-being and/or the well-being of others. This is an excellent training for any UCSD staff or faculty that has a high interactions with UCSD students.

Three upcoming classes to choose from:

• January 11, 2024 | 9:00 - 10:30 a.m. (in-person)
• February 8, 2024 | 9:00 - 10:30 a.m. (in-person)
• March 14, 2024 | 9:00 - 10:30 a.m. (virtual)

In-person location will be provided upon registration.

Register on the UC Learning Center and search keyword “Students in Distress”

WORLD AIDS DAY

November 27, 2023

World AIDS Day began globally on December 1, 1988, as a means to raise funds, increase awareness, fight prejudice, and promote education related to HIV/AIDS prevention and treatment. Since then, the event has grown and is honored by governments, schools, businesses, and individuals around the world. At UC San Diego, the goal of World AIDS Day programming is to provide a forum for reflection, education, and action. We hope to engage our community in an ongoing dialogue that encourages each individual to be educated and take action to stop AIDS.

Free HIV Testing & Resource Fair
DATE/TIME: December 1st, 10:00 AM–2:00 p.m. PT
LOCATION: Student Health Services — Murray's Place

OPTIONS IF STUDENT HEALTH SERVICES IS CLOSED

November 20, 2023

Any time Student Health Services is closed, you can call their regular telephone number (858) 534-3300 and select the option "After Hours Advice" to speak with a registered nurse who will assist you in obtaining the appropriate care. This service is FREE to all UC San Diego students!

When Student Health is closed, urgent or emergency medical care is available from urgent care facilities and hospital emergency departments in the nearby community. If your symptoms are not life threatening, you should seek care from an Urgent Care facility. This would be most cost-effective and provide you with timely care. See Urgent Care Center Locations for a list of nearby facilities. You are encouraged to call the facility ahead of time to verify their participation in UC SHIP.

SALTY CINEMA

November 20, 2023

Salty Cinema is a student-driven free, public event hosted bi-annually by the Center for Marine Biodiversity and Conservation (CMBC) at Scripps Institution of Oceanography, UC San Diego. Showcase of short films about marine protected areas ("MPAs") of all shapes and sizes, exploring why and how we can protect our blue planet.

DATE: Wednesday, December 6
TIME: 5:00 PM Doors Open, 5:30-7:00PM Film Screening & Panel Discussion, 7:00-8:00 p.m. Reception with light refreshments
LOCATION: Scripps Seaside Forum at 8610 Kennel Way, La Jolla
RSVP & SEE MORE INFO HERE

REGISTRATION FOR WI24 COLLEGE TEACHING COURSES OPEN

November 20, 2023

Registration for these courses offered by the Teaching + Learning Commons are open!

Introduction to College Teaching
This 10-week course (2 hr/week; not credit-bearing) will equip you with theoretical knowledge about the fundamentals of student-centered college teaching and equitable teaching practices. You will apply this knowledge by planning a day of class and developing a foundation for your teaching philosophy.

WHEN: WI24, Wednesdays, 10:00 a.m. - Noon PT
WHERE: In-person (HDSI Room 255) with Zoom as needed
REGISTER HERE

Advanced CollegeTeaching
In this inaugural offering of Advanced College Teaching, we will guide you through the creation of a student-centered course and syllabus, integrating prerequisite knowledge of foundations of teaching to plan the course structure, activities, and equity-minded course policies. You will try out and engage with evidence-based teaching practices, reflect on your philosophy of teaching and what it means to teach for equity, and connect this to your course context.

WHEN: WI24, Thursdays, 10:00 a.m. - Noon PT (quarter-long)
WHERE: In-person (HDSI Room 255) with Zoom as needed
REGISTER HERE (select Path B or C depending if you have previously taken Introduction to College Teaching)

CANCELLED: STUDENT WITH DEPENDENTS ANNUAL TURKEY CALLING SHOW

November 20, 2023 (updated)

Due to unforeseen circumstances, the Annual Turkey Calling Show is canceled.

Presented as a old-time radio show, the Student with Dependents will be holding their Annual Turkey Calling Show. It will include music, sound effects, stories, facts of interest, AND PRIZES! Kids are welcome and will even be reciting turkey-related riddles.

DATE: Wednesday, November 22
TIME: Noon - 1:00 p.m.
LOCATION: Geisel Library, Seuss Room

WI24 STUDENT ACCOUNT HOLDS

November 16, 2023

We’ve been notified that some graduate and professional students have not filed their TB vaccine, which is a requirement for University of California attendance. These students have holds on their accounts and cannot add/drop Winter Quarter 2024 courses, until they have resolved their vaccination requirements. Communications have been sent to those students directing them to the Ask the Nurse feature in MyStudentChart or to drop in at Student Health & Well-Being for a vaccine, or to seek an exemption.  NOTE: This is a long-time policy in place before the COVID-19 pandemic.

TRITON'S RISE TOGETHER WORKSHOPS

November 14, 2023

Based on research from peak performance psychology, mind/body sciences and the field of positive psychology, the RISE Workshops are here to promote you reaching your potential in all areas of your life: emotional, physical, and social. Be inspired, learn skills, and build our Triton community spirit!

You do not need to make an appointment unless the workshop indicates pre-registration — simply show up! See the Fall 2023 Schedule here.

If you have any further questions about programs, please contact the CAPS Central Office at (858) 534-3755.

INTERNATIONAL EDUCATION WEEK

November 9, 2023

Every November, UC San Diego joins hundreds of higher education institutions worldwide to celebrate International Education Week (IEW). IEW is an opportunity to champion the benefits of international education and exchange worldwide. UC San Diego is celebrating campus's 19th International Education Week from November 13-17, 2023. The campus community is offering a wide-variety of internationally-focused activities and events for the occasion. Learn more about them here. The entire campus community is invited!

INTERNATIONAL SERVICES AND ENGAGEMENT OFFICE (ISEO) VIRTUAL TOWN HALL

November 9, 2023

The International Services and Engagement Office (ISEO) is pleased to invite faculty, staff, and campus partners to a virtual town hall event, which will be an opportunity to meet with ISEO leadership to learn more about the recent merging of our scholar and student services and programming, and to ask questions about how these changes may impact your department.

DATE: Thursday, November 16
TIME: 3:00-4:00 p.m. PT
LOCATION: Zoom
REGISTER HERE

FOUNDATIONAL TEACHING WORKSHOPS 

November 8, 2023 (updated)

The Teaching & Learning Commons is offering a set of 5 stand-alone workshops that introduce foundational concepts and skills for planning and facilitating a student-centered class session whether as an IA or course instructor. You are welcome to join them for any or all of the workshops this quarter; these will be offered again in Winter quarter (days/times TBD in winter) -- completing all five workshops at any point will earn you the "Foundations of Teaching" badge*. The two remaining workshops this quarter are:

UC CENTER SACRAMENTO EQUITY FRAMEWORK ADVANCEMENT AWARD

November 7, 2023

The UC Center Sacramento is pleased to announce the Equity Framework Advancement Award. This $15,000 grant will be awarded on a competitive basis to a graduate student and faculty mentor who are interested in developing a White Paper on incorporating the concept of equity into the legislative bill analysis process. The resulting work product will be delivered to the Assembly Speakers Office by UC Center Sacramento. The deadline for receipt of applications is December 1, 2023, with the final report due March 29, 2024. 

Eligibility for this award:

• Currently enrolled, degree-seeking graduate or professional student at a University of California campus;
• Commitment from a faculty mentor at the student’s institution
  • Review and approve plans for developing the white paper;
  • Crically revise and edit the submitted white paper;
  • Accept joint responsibility for the final product.

Learn more about the award here. 

INTERNATIONAL STUDENT ALUMNI CAREER L(A)UNCH & LEARN SERIES

November 6, 2023 (updated)

The Career Center and the International Students & Programs Office (ISPO) are excited to bring international alumni back to UCSD to provide both undergrad and grad international students with advice regarding how she successfully navigated finding US employment as an international student. Come to listen and ask questions in this informal lunchtime meet and greet!

Fall Quarter - International Student Alumni Career L(a)unch & Learn Series

• Tues, Dec 5th from Noon - 1:00 p.m.
  • Featuring Crystal Huang – Analyst at Compass Lexecon
  • Handshake Registration: https://ucsd.joinhandshake.com/edu/events/1396644
  • Zoom Registration: https://ucsd.zoom.us/meeting/register/tJMvdeGgqjkpGdDm3A8vyAtSD7qiI-qAj1PV

 About the International Student Alumni Career L(a)unch & Learn Series:

This series is intended to be a very casual and virtual drop-in sessions for students to listen to an international alumni speak about their experiences and ask them any questions they have regarding the challenges they encountered in the employment process. Panelists will answer questions ranging from: skill and career development (resume, networking, interviewing), industry/sector insights, UC San Diego campus resources they utilized, their overall academic and career journeys, and how they navigated the visa process & best practices to share with current students.

*** DISCLAIMER: Please note that each of the experiences that our international alumni share are unique and should not be seen as a replacement for F-1 employment advising and consultation. For any questions related to your particular F-1 status and employment eligibility, please contact the International Students & Programs Office at iContact.ucsd.edu.

GRAD SLAM INFO SESSION

November 6, 2023

Are you a current UC San Diego graduate student who is interested in building your research communication skills? Are you always up for a fun competition where you can win cash prizes? Are you looking to grow cross-disciplinary relationships with other students who are passionate about research? Then Grad SLAM is for you!

Come learn more about the annual public speaking competition that showcases the impact of your research in a 3 minute talk! 

DATE: Wednesday, November 15
TIME: Noon - 1:00 p.m. PT
LOCATION: Zoom
REGISTER HERE

GRADUATE WRITING WORKSHOP SERIES

November 6, 2023

The Black Resource Center and The Writing Hub have teamed up to offer a series of writing workshops.

Writing for the Public
11:00 a.m. - Noon PT, Tuesday, November 7, 2023

Good Writing is Good Re-Writing: The Revising Process
11:00 a.m. - Noon PT, Monday, December 4, 2023

REGISTER HERE

For more information contact writinghub(at)ucsd.edu.

PUMPKIN SPICE YOUR CAREER

November 6, 2023

The Women's Center and Career Center are partnering up to host a networking event for graduate students. Come learn about the resources available to UC San Diego grad students with industry professionals. Breakfast and beverages will be provided.

DATE: Tuesday, November 14
TIME: 10:00 - 11:00 a.m. PT
LOCATION: The Women's Center
REGISTER HERE

THE HUB BASIC NEEDS CENTER AT UCSD

November 3, 2023

Basic Needs refers to the most essential resources required to thrive as a student, which includes access to nutritious food, stable housing, and financial wellness resources.

The Hub Basic Needs Center (The Hub) provides resource referrals for registered UC San Diego students from a collective of on campus program collaborations and off-campus program partnerships in the greater San Diego area. Check out this video to learn more.

And if you are in need of emergency Basic Needs resources, start by filling out a Basic Needs Assistance Form linked to on this webpage. 

November 2, 2023

In celebration of their 20th Anniversary, Rady School of Management faculty will be giving TED-style talks about how their research is making an impact and helping the future of business.

UC San Diego Rady School of Management 20th Anniversary Event
DATE: Monday, November 6
TIME: 4:45-7:00 p.m. PT
LOCATION: Beyster Auditorium, Rady School of Management
REGISTER HERE

NATIVE AMERICAN HERITAGE MONTH

October 30, 2022

November is Native American Heritage Month and offers a variety of events in order to promote awareness of issues in Indian Country. See the full calendar of events here. 

APPLY FOR CCST'S SCIENCE TRANSLATORS SHOWCASE

October 27, 2023

The California Council on Science and Technology (CCST) is excited to seek graduate students, postdocs, and early-career faculty in California for CCST's Science Translators Showcase, held as part of our 2024 Science & Technology Week at the California State Capitol!

The chosen Translators will get a chance to explain their research to legislative staffers, agency managers, and senior policy leaders during a networking event at the California State Capitol. We’re looking for candidates who are eager to learn and practice science communication skills and convey the relevance of their research to public policy questions. The goal of this experience is to improve their skills in offering impartial, nonpartisan advice to decision makers, to meet other amazing researchers, and to proudly represent their home institution.

• Applications are due by 11:59 p.m. (PST) on Friday, November 10, 2023. Start your online application.
• Who can apply? What is the format? Is training included? Read application criteria and explore the FAQ.

INTERNATIONAL SERVICES AND ENGAGEMENT OFFICE MERGER

October 20, 2023

HEADS UP: The International Faculty & Scholars Office (IFSO) and the International Students & Programs Office (ISPO) have merged! As of October 9, 2023, IFSO and ISPO have joined together to serve our international and campus communities as one office: the International Services and Engagement Office.  

This strategic merger allows them to leverage expertise and efforts in support of our international community by increasing practitioners in the student and scholar advising arena, and by combining programming operations to better integrate student, scholar, and family populations. The joining of their services and staff includes the creation of one office name that encompasses all we do: International Services and Engagement Office. 

As campus becomes familiar with their new name, they ask that the community use it in full: International Services and Engagement Office. Should you use the acronym, they invite you to use ISEO (pronounced “I-S-E-O").

While they settle into their new identity, please rest assured that there will be no disruption of services for our students, scholars, and broader campus community. They invite you to get to know their new office (see below), and ask that you help spread the exciting news by sharing this message with others in your areas who may need to know.

Get to know the International Services and Engagement Office here.

EXPERIENTIAL LEARNING OPPORTUNITIES FOR STUDENTS: COMMUNITY ENGAGEMENT

October 20, 2023

Community Service Programs is recruiting. This interest form lists all the Community Service programs, if students are interested in service in a local or long-term capacity. Once they fill out the form, staff assigned to that specific program will be sure to reach out with more details and information.

Also check out the Alternative Break program, here is a catalog of all their opportunities for next year. These trips qualify for Co-curricular Record (CCR) credit and provide a great learning opportunity. If selected, students will have the opportunity to travel and gain valuable experience in their field of study!

COVID TESTING

October 20, 2023

If you develop symptoms of COVID-19 or have known exposure or close contact with someone who has COVID-19, it is highly recommended that you perform a self-test using a Rapid Antigen or PCR test. Free Rapid Antigen and PCR tests can be obtained by stopping at any of the vending machines located around campus. Rapid antigen tests are also available for purchase in the bookstore and at the CVS in Target. Please review testing resources and guidelines at the Environmental, Health, and Safety COVID-19 Information and Resources page.

WORKSHOP FOR POSTDOC AND GRAD STUDENT INSTRUCTORS

October 12, 2023

In this workshop, "Harnessing our Collective Resilience: Restructuring our Learning Spaces for the Success of All", led by Dr. Mays Imad, we will examine the state of higher education and the increase in self-reported burnout, overwhelm, and disengagement.  What is happening to our students and colleagues? How can we help ourselves and each other heal, re-engage with learning, grow, and thrive?   
 
Participants will learn about the science of biological and behavioral resilience, and the recent discourse on resilience in education highlighting the consequences of expecting students to withstand hardships. We’ll invite educators to explore how to create resilient spaces in which colleagues and students, particularly those from historically underserved and marginalized backgrounds, are equipped with the necessary skills, resources, and support to navigate the various challenges they encounter, as well as to grow and learn from these experiences. 

This session is specifically intended for Postdoctoral and Graduate Student Instructors.

DATE: Monday, November 6
TIME: 11:00 a.m. - 1:00 p.m.
LOCATION: Price Center East Forum (food will be served!)

REGISTER HERE

INSTRUCTIONAL ASSISTANT TEACHING SYMPOSIUM RECORDINGS AVAILABLE

October 9, 2023

Were you interested in the Instructional Assistant Symposium offered last month, but weren't able to attend? They've got you covered. See the recordings here. (SSO required). Details and speaker bios can be found here.

Feel free to also check out these online resources for Instructional Assistants:

• Welcome Packet for Instructional Assistants
• Checklist for Foundational Tasks as an Instructional Assistant

RESOURCES AND SUPPORT FOR OUR COMMUNITY

October 9, 2023

Many of you have probably seen the campus notice from Chancellor Khosla sent via email. If you haven't, please take a look in your official UCSD email. You'll notice there are several resources available including an event this evening.

"We invite our Triton community to join together to process recent events and engage with others in a dedicated support space."

DATE: Monday, October 9
TIME: 6:00 p.m. PT
LOCATION: Zoom here

Also, feel free to turn to the website, Resources for Tritons Impacted by Global Events. 

COMMUNICATION WORKSHOP

October 9, 2023

Learn how to overcome your fear of public speaking, use various vocal techniquest to bring your presentation to life, and engage any audience with your story. You'll leave knowing how to turn passivle presentations into active ones and transform your speech into a captivating presentation.

DATE: Thursday, October 19
TIME: 11:00 a.m. - 12:30 p.m. PT
LOCATION: Zoom
REGISTER HERE

This workshop is brought to you by grAdvantage.

CARE FAIR - NATIONAL COMING OUT DAY OCTOBER 11

October 9, 2023

Happy National Coming Out Day coming up on Wednesday, October 11! Join us in celebrating STRIDE's coming out. Services for Trans Intersex and Gender Diverse Experiences. Meet the Gender Affirming Care Coordinators, access gender affirming materials, learn about scheduling appointments, be in community, and stay for the raffle! For more info, contact stride(at)health.ucsd.edu. 

DATE: Wednesday, October 11
TIME: 11:30 a.m. - 2:30 p.m. PT
LOCATION: Cross Cultural Center Communidad Room

GEPA GUPPIES AT THE TRITON 5K

September 29, 2023

Graduate Education & Postdoctoral Affairs = GEPA

We’re thrilled to announce the return of the GEPA Guppies Triton 5K Team!!! Everyone is welcome to join the team– whether you run, walk, ride, or swim like a guppy-- all activities count towards your participation in the 2023 Triton 5K on Sunday, October 22nd from 9:00-11:30 a.m. (Pacific Time)

It's easy to register online. Select the Triton 5K event Click the existing team listings and choose "GEPA Guppies". The first 1,000 registrants to pick up their race packets will get a free race t-shirt!

After you sign up, email the Dean's assistant at graduatedean(at)ucsd.edu so we can try to meet up that morning.

By the way, check out all the fun Homecoming events here.

FOUNDATIONAL TEACHING WORKSHOPS 

September 25, 2023

The Teaching & Learning Commons is offering a set of 5 stand-alone workshops that introduce foundational concepts and skills for planning and facilitating a student-centered class session whether as an IA or course instructor. You are welcome to join them for any or all of the workshops this quarter; these will be offered again in Winter quarter (days/times TBD in winter) -- completing all five workshops at any point will earn you the "Foundations of Teaching" badge*. 

WHAT IS CAPS?

September 25, 2023

Counseling and Psychological Services (CAPS) has been an integral member of the UCSD community since the late 1960's. We are accredited by the International Association of Counseling Services (IACS). Their integrative and student-centered services are designed to support students towards their academic success and personal development and well-being while at UC San Diego.

While the majority of CAPS offering are open to Graduate and Professional Students, they also recognize the complex challenges and demands that those students face, and they understand the importance of providing a variety of services, specifically designed to support Graduate and Professional School Students. 

Learn more about CAPS services here such as Let's Talk, which provides informal support with issues such as stress/worry, sleep, motivation, focuse, recovering from setbacks, relationships and more. Visit the Let's Talk page for detailed information and instructions.

GRADAMP MENTORS WANTED

September 25, 2023

Are you interested in mentoring UC San Diego undergraduate students to apply to graduate school? The goal of GradAMP is to help make graduate education more accessible by helping undergraduate students with the application process. Learn more about the GradAMP program here.

Grad Mentor Application: https://forms.gle/Z5ucuy9Nw3qPmpdUA

The priority deadline is Monday, October 16, 2023.

UC PRESIDENT'S POSTDOCTORAL FELLOWSHIP PROGRAM

September 14, 2023

The University of California President’s Postdoctoral Fellowship Program was established in 1984 to encourage outstanding women and minority Ph.D. recipients to pursue academic careers at the University of California. The current program offers postdoctoral research fellowships and faculty mentoring to outstanding scholars in all fields whose research, teaching, and service will contribute to the diversity and equal opportunity at the University of California.

Fellowships are awarded for research conducted at any one of the University of California’s ten campuses. The award includes a salary starting at approximately $64,480 depending on field and experience, benefits including health insurance and paid vacation/sick leave, and up to $5,000 for research-related and program travel expenses. Each award is for a minimum of 12-months and may be
renewable for an additional term upon demonstration of academic/research productivity.

Learn more about it here. APPLICATION DEADLINE: November 1, 2023.

COFFEE SOCIAL & INFO SESSION FOR COLLEGIATE RECOVERY

September 9, 2023

Student Health & Well-Being is hosting this event. What does a Collegiate Recovery Community feel like? They are creating a thriving, supportive place for people to share, be seen, and reach their highest goals at UC San Diego. They'll have coffee and pastries available for you while you connect with their team and others.

DATE: Monday, October 2
TIME: 11:00 a.m. - 1:00 p.m.
LOCATION: Red Shoe Room (in Price Ctr 2nd fl, above the courtyard and the digital marquee)
REGISTER ON THIS WEBPAGE USING THE RSVP BUTTON

ENGLISH LANGUAGE PROFICIENCY REQUIREMENTS FOR INTL TA CANDIDATES WEBINAR

September 14, 2023

The UC San Diego International Students & Programs Office (ISPO) and Extended Studies are teaming up to offer a webinar TOMORROW during which they will go over the English language proficiency requirements for International TA candidates. Both international students and department TA hiring representatives and/or faculty are welcome to attend and submit questions. 

DATE: Friday, September 15
TIME: 10:30 - 11:30 a.m. PT
LOCATION: Zoom
REGISTER HERE

UC SAN DIEGO POLICE COMMUNITY EVENT

September 9, 2023

Learn about self-defence trainings, mental health resources, safety escorts and more as we head into a new academic year. 

DATE: Monday, September 25
TIME: 10:00 AM - 1:00 p.m.
LOCATION: Town Square (just South of Price Ctr)

NO REGISTRATION REQUIRED. JUST STOP BY!

NEED CHILDCARE FOR CONVOCATION?

September 8, 2023

UC San Diego Students with Dependents is looking into childcare for Convocation participants. Fill out this form if you are interested. 

NEW GRADUATE STUDENT ORG

September 8, 2023

DSGA (Data Science Graduate Association) is a graduate student association focused on building a community that fosters professional development, enables networking, and promotes learning and growth for students interested in the Data Science domain.

What they are looking for: Motivated people who want to gain connections, take initiatives, and contribute to building a community around data science. 

Eligibility criteria: UCSD Graduate Student of any field/department with an interest in Data Science.

The recruitment process comprises of two stages:

1. Application Form:a way to learn about your motivations, interests, and skills.
2. Alignment Conversation:a brief meeting (~15 minutes) with 2-3 of our existing members to get to know you better and gauge your fit with the org values & team.

APPLY HERE

CALL FOR NOMINATIONS: RICHARD N. MERKIN PRIZE IN BIOMEDICAL TECHNOLOGY

September 8, 2023

The Merkin Prize recognizes pathbreaking technologies that are demonstrably improving human health through the treatment, diagnosis, or prevention of disease. The prize has an intentional focus on real-world impact and a goal of shining a light on technological advances transforming healthcare. 

Administered by the Broad Institute of MIT and Harvard, the prize comes with a $400,000 award to be shared among the investigators and/or teams from anywhere around the globe who played critical roles in the development of the selected technology.

Further information, detailed instructions, and nomination forms are available at merkinprize.org. DEADLINE FOR NOMINATIONS: by 11:59 p.m. Eastern time, December 6, 2023. 

LGBT RESOURCE CENTER OPEN HOUSE FOR INCOMING GRAD STUDENTS

September 8, 2023

Connect with your fellow incoming LGBTQIA+ students, current LGBTQA+ student leaders, and staff of the LGBT Resource Center.  Get some sweets, treats, and your community connection!  Ask any questions, get some answers, and start to build the community that will sustain you for your time in graduate education.

DATE: September 19
TIME: 1:00 - 4:00 p.m. PT
LOCATION: The LGBT Resource Center between Mandeville Center and the Original Student center, right near the Art of Espresso Coffee Cart. 

RSVP HERE BY 9/15/23

TEACHING + LEARNING COMMONS OFFERINGS

September 5, 2023 (updated)

UC SAN DIEGO STUDENTS WITH DEPENDENTS MIXER EVENT

August 22, 2023

Enjoy light refreshments and snacks and connect with community at a mixer event coming up. Students are encouraged to bring their dependents. (Childcare will not be provided.)

DATE: Monday, September 25
TIME: 11:00 a.m. - 2:00 p.m. PT
LOCATION: Student Center A, Huerta-Vera Cruz Room
REGISTER HERE

CREATING A CULTURE OF CARE TRAINING

August 21, 2023 (updated)

This interactive training might be helpful to those graduate and professional students that are helping to teach or mentor other students. The course, Creating a Culture of Care: Supporting Students in Distress, is designed to assist in recognizing and supporting students whose academic progress or functioning in the university environment is adversely affected due to a number of indicators that are impacting their well-being and/or the well-being of others. One session remains.

• September 14, 2023 | 9:00 - 10:30 a.m. (In-Person)

In-person location will be provided upon registration. Register on the UC Learning Center and search keyword “Students in Distress”. Contact Diana Go at dgo(at)ucsd.edu with questions.

FALL GRAD DISSERTATION/THESIS SUBMISSION & FORMATTING WEBINAR

August 21, 2023

GEPA Academic Advisors will review the Dissertation/Thesis submission process and give a brief overview of formatting. The webinar is mostly aimed at students who are planning to file for graduation in Fall 2023 or Winter 2024. 

TOPICS TO BE COVERED:
Dissertation/thesis submission process
Formatting guidelines
Co-author permission letters

DATE: Tuesday, October 17
TIME: 10:00 - 11:00 a.m. PT
REGISTER HERE (You must sign into your Zoom account before you can register.)

Full information on submission and formatting can be found on our Preparing to Graduate page here, and a timeline for the process can be found on the GEPA Dissertation/Thesis Submission page.

STUDENT VETERANS RESOURCE CENTER 10TH ANNIVERSARY

August 4, 2023

This fall, the Student Veterans Resource Center (SVRC) will be celebrating its ten-year anniversary by hosting an event to culminate their campus-wide Veteran's Week. Save the date!

DATE: Thursday, November 9
TIME: 3:00 - 6:00 p.m. PT
LOCATION: SVRC Ctr is in Student Center A (map & directions)

And in the meantime, feel free to stop in to check out their offerings such as Peer Navigators who can provide holistic support throughout your journey at UC SAn Diego. That service is only open for student veterans. Summer sessions hours are 10:00 AM - 3:00 PM, Tuesdays - Thursdays, or see more on their website here.