Degree Completion

• The minimum residence requirement is three academic quarters; AT LEAST ONE of which must follow advancement to candidacy. Residence is established by satisfactory completion of six units or more per quarter, some of which must be at the graduate level.
• A student must maintain a GPA of 3.0 or above in upper division and graduate course work, have no more than 8 units of F or U, and resolve any outstanding grading problems.
• A student must be registered or file a General Petition to pay the filing fee in lieu of registration.

The deadline to submit final degree paperwork to the Graduate Division is the 11^th Friday of each quarter (see our general deadlines and the Registrar’s Enrollment and Registration Calendar for more information on deadlines and specific dates). If the deadline is missed the degree will be awarded in the next quarter.

Master's thesis and Master of Fine Arts students should check with their advisor regarding when the thesis must be submitted for review by the master committee.

• A student must make an appointment with the Graduate Division for a preliminary check of his/her thesis . At that appointment the format is checked and instructions on the final preparation and submission of the thesis are given. The thesis must be formatted according to the requirements explained in the "Preparation and Submission Manual for Doctoral Dissertations and Master's Theses".
• The thesis committee shall supervise and approve the student's thesis by signing the thesis signature page; signatures must be original. Proxy signatures are not accepted.
• The requirement for a thesis defense varies by department; students should check with their committee chair or with the graduate coordinator. For departments that require a defense, the following applies. The preferred means to conduct the defense is when all committee members are physically present. Graduate Council, however, has determined that a master's committee member can participate in one of three ways: 1) physically present (meaning they are in the room), 2) telepresent (meaning they participate by live video teleconference), or 3) in advance (if they must be absent on the exam date, it is permissible to examine the candidate in advance of the exam date).
  •  More than half of the master's committee must be physically present. No more than one member may be telepresent.
  • The committee chair, or one co-chair, must be physically present
  • If an emergency situation arises that affects the number of committee members present, the committe chair (or co-chairs) may decide how to proceed. There must be sufficient expertise among present members (either physically or telepresent) to examine the student.
  • Departments and programs may impose more restrictive requirements regarding how to conduct these exams, as they deem appropriate. 
• The Final Report of the Thesis or Comprehensive Examination (Plan I or II) for the Degree of Master of Arts or Science or the Final Report of the Modified Thesis Examination, Plan III, for the Degree of Master of Fine Arts must have the original signatures of all members of the thesis committee, the program’s graduate advisor, and the program’s chair. The form for Plan I must also indicate if the student will continue at UC San Diego or will terminate. (The Final Report forms are obtained from the graduate coordinator). Proxy signatures are not accepted.
• The final version of the thesis must conform to procedures outlined in the "Preparation and Submission Manual for Doctoral Dissertations and Master's Theses."
• The thesis submission fee must be paid at the cashier’s office prior to the student’s final appointment with the Graduate Division. 
• The student submits the final approved thesis along with the Final Report of the Thesis to the Graduate Division at the final appointment (Final Report form is obtained from the program's graduate coordinator). Final approval and acceptance of the thesis by the Dean of the Graduate Division (on behalf of the University Archivist and Graduate Council) represents the final step in the completion of all requirements for the Master's degree.

The deadline to submit final degree paperwork to the Graduate Division is the 11^th Friday of each quarter (see general deadlines and the Registrar’s Enrollment and Registration Calendar) for more information on deadlines and specific dates). If the deadline is missed the degree will be awarded in the next quarter.

• Academic Senate regulations for the MA/MS Thesis (Plan I) 
• Academic Senate regulations for the MFA

Dissertation and Thesis Submission Manual

The Final Report of the Thesis or Comprehensive Examination (Plan I or II) for the Degree of Master of Arts or Science is submitted to the Graduate Division. The Final Report must list the date the examination was completed, and must have original signatures of the program's graduate advisor and the program's chair. The form must indicate if the student will continue at UC San Diego or will terminate. (The Final Report form is obtained from the graduate coordinator).

The deadline to submit final degree paperwork to the Graduate Division is the 11^th Friday of each quarter (see general deadlines and the Registrar’s Enrollment and Registration Calendar) for more information on deadlines and specific dates). If the deadline is missed the degree will be awarded in the next quarter. 

• Academic Senate regulations for the MA/MS Plan II

The M.B.A. is offered as a full-time or a part-time program. There is no advancement to candidacy requirement. Completion of the degree is verified by department submission of the final report via the Degree Audit Reporting System (DARS). Check submission deadlines and process with graduate coordinator.

Procedures

• Only courses required for the M.B.A. should be listed on the DARS - 92 units. Proxy signatures are not acceptable.
• Candidates must have a GPA equivalent to 3.0 or above in upper division and graduate course work, with a total of no more than eight units of "F" and/or "U" grades.
• The DARS report must be submitted by the last day of the quarter in which the student will receive the degree. The report may be filed anytime during student's last quarter of enrollment. Filing early in quarter is encouraged.
• Academic Senate regulations for MBA

The M.Ed. is a two-year, full-time program, with no advancement to candidacy required.

Completion of the degree is verified by department submission of the final report via the Degree Audit Reporting System (DARS). Check submission deadlines and process with graduate coordinator.

Procedures

• Only courses required for M.Ed. should be listed on the DARS - 64 units. Proxy signatures are not acceptable.
• Candidates must have a GPA equivalent to 3.0 or above in upper division and graduate course work, with a total of no more than eight units of "F" and/or "U" grades.
• The DARS report must be submitted by the last day of the quarter in which the student will receive the degree. The report may be filed anytime during student's last quarter of enrollment. Filing early in quarter is encouraged.

• Academic Senate regulations for M.Ed 

The M.A.S is a one-year, full-time program, with no advancement to candidacy required.

Completion of the degree is verified by department submission of the final report via the Degree Audit Reporting System (DARS). Check submission deadlines and process with graduate coordinator.

Procedures

• Only courses required for M.A.S should be listed on the DARS - 36 units. Proxy signatures are not acceptable.
• Candidates must have a GPA equivalent to 3.0 or above in upper division and graduate course work, with a total of no more than eight units of "F" and/or "U" grades.
• The DARS report must be submitted by the last day of the quarter in which the student will receive the degree. The report may be filed anytime during student's last quarter of enrollment. Filing early in quarter is encouraged.

• Academic Senate regulations for Master of Advanced Studies 

The MIA is a two-year, full-time program, with no advancement to candidacy required.

Completion of the degree is verified by department submission of the final report via the Degree Audit Reporting System (DARS). Check submission deadlines and process with graduate coordinator.

Procedures

• Only courses required for MIA should be listed on the DARS - 98 units. Proxy signatures are not acceptable.
• Candidates must have a GPA equivalent to 3.0 or above in upper division and graduate course work, with a total of no more than eight units of "F" and/or "U" grades.
• The DARS report must be submitted by the last day of the quarter in which the student will receive the degree. The report may be filed anytime during student's last quarter of enrollment. Filing early in quarter is encouraged.

• Academic Senate regulations for MIA 

• A student must have completed 6 quarters of academic residency, of which 3 quarters must be between advancement and the final examination/defense. Residence is established by the satisfactory completion of six units or more per quarter, at least some of which must be at the graduate level. Joint doctoral students meet the UC San Diego academic residency requirement by successfully completing a minimum of thirty-six units of course work at UC San Diego.
• A student must maintain a GPA of 3.0 or above in upper division and graduate course work, have no more than 8 units of F or U, and resolve any outstanding grading problems.
• A student must be registered or file a General Petition to pay the filing fee in lieu of registration.
• The doctoral dissertation must be submitted to each member of the doctoral committee at least four weeks before the final examination.
• A student must make an appointment with the Graduate Division for a preliminary check of his/her dissertation . At that appointment the format is checked and instructions on the final preparation and submission of the dissertation are given. The dissertation must be formatted according to the requirements explained in the "Preparation and Submission Manual for Doctoral Dissertations and Master's Theses".
• The doctoral committee shall supervise and approve the student's dissertation. Academic Senate policy states that the committee conducts the final oral examination/defense, which is to be public and announced as such.
• The preferred means to conduct the final exam is when all committee members are physically present. Graduate Council, however, has determined that a doctoral committee member can participate in one of three ways: 1) physically present (meaning they are in the room), 2) telepresent (meaning they participate by live video teleconference), or 3) in advance (if they must be absent on the exam date, it is permissible to examine the candidate in advance of the exam date).
  • More than half of the doctoral committee must be physically present. No more than two members may be telepresent.
  • The committee chair, or one co-chair, must be physically present.
  • The outside tenured member must be physically present or telepresent.
  • If an emergency situation arises that affects the number of committee members present, the committe chair (or co-chairs) may decide how to proceed. There must be sufficient expertise among present members (either physically or telepresent) to examine the student.
  • Departments and programs may impose more restrictive requirements regarding how to conduct these exams, as they deem appropriate. 
• The Final Report and the dissertation signature page must have the original signatures of all members of the doctoral committee; the Final Report must also be signed by the program chair. Proxy signatures are not accepted.
• The final version of the thesis must conform to procedures outlined in the "Preparation and Submission Manual for Doctoral Dissertations and Master's Theses"
• The student submits the final approved dissertation along with the Final Report of the Final Examination and Filing of the Dissertation for the Doctoral Degree to the Graduate Division at the final appointment (the Final Report form is obtained from the program’s graduate coordinator). Final approval and acceptance of the dissertation by the Dean of the Graduate Division (on behalf of the University Archivist and Graduate Council) represents the final step in the completion of all requirements for the doctoral degree.

Dissertation and Thesis Submission Manual