Support for Student Parents

Instructions for departments can be found in the Benefits chapters in the Graduate Student Employment Policy & Procedures manual. 

The new Collective Bargaining agreements, effective Winter 2023, will affect many processes related to Child Care Reimbursement for ASEs, GSRs, and Fellows/Trainees.  While we wait for guidance to be issued, please see the references to the updated reimbursement amounts below.

ASE Child Care Reimbursement

Effective Winter 2023, each ASE with eligible appointment(s) shall receive up to $1,350 per quarter for expenses incurred during the ASE’s appointment period during the academic year and a maximum reimbursement of $1,350 for all of Summer Session. Form and receipts should be submitted to the hiring department.

• Academic Student Employee (ASE) Child Care Reimbursement Program Factsheet (PDF)
• Effective Academic Year 2021-22: Extension of Exeception for ASE and GSR Reimbursement Program
• Effective Winter/Spring 2021: Extension of Exeception for ASE and GSR Reimbursement Program 
• Effective Fall 2020: Temporary Exception to ASE Child Care Reimbursement Program
• UBEN 254 (PDF)

GSR Child Care Reimbursement

Effective Winter 2023, each GSR with eligible appointment(s) shall receive up to $1,350 per quarter for expenses incurred during the GSR’s appointment period during the academic year and a maximum reimbursement of $1,350 for all of Summer Session. Form and receipts should be submitted to the hiring department.

• UCSD GSR Childcare Reimbursement Factsheet (PDF)
• Effective Academic Year 2021-22: Extension of Exeception for ASE and GSR Reimbursement Program
• Effective Winter/Spring 2021: Extension of Exeception for ASE and GSR Reimbursement Program 
• Effective Fall 2020: Temporary Exception to ASE and GSR Child Care Reimbursement Program
• UBEN 254 - UCSD GSR (PDF)

Fellow/Trainee Child Care Reimbursement

An important new benefit that will be extended to graduate students supported by fellowship/traineeship funds at the equivalent of a Graduate Student Reader for at least 25 percent time plus resident tuition and fees, effective Fall Quarter 2015.  In recognition of the added challenges faced by students who are juggling academics with raising their children, and in keeping with a benefit that has been extended to Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs), eligible Fellows/Trainees may be reimbursed for qualifying childcare expenses up to a maximum of $1,100 per quarter.  Students will be reimbursed by departments and programs using the same procedures used for issuing stipend payments through the Graduate Education and Postdoctoral Affairs (GEPA). Form and receipts should be submitted to Suzanne Young (smy017@ucsd.edu) in the Graduate Education and Postdoctoral Affairs (GEPA).

• UCSD Graduate Student Fellow/Trainee Child Care Reimbursement Program Factsheet (PDF)
• AY 2021-22 and 2020-21: Temporary expansion of reimbursable expenses, as mentioned in the above ASE and GSR childcare reimbursement programs, is also being extended to research fellows/trainees.
• UCSD Graduate Student Fellow/Trainee Child Care Reimbursement Program Form (PDF)
  

DepCare FSA for Academic Student Employees

The DepCare FSA for Academic Student Employees allows you to pay for eligible expenses for care of your child or eligible adult dependent on a pretax basis.  As a result, your salary is reduced before taxes are assessed, and you pay less in taxes. The DepCare FSA for Academic Student Employees is designed to serve the academic student employees (ASEs) represented by the UAW as well as non-represented academic student employees, including Graduate Student Researchers (GSRs).

Students should submit completed forms via the Student Support Portal in Services & Support.

• UCOP Policy and Form