Support for Student Parents

Instructions for departments can be found in the Benefits chapters in the Graduate Student Employment Policy & Procedures manual. 

ASE Childcare Reimbursement

Effective October 1, 2024, each ASE with eligible appointment(s) shall receive up to $1,400 per quarter for expenses incurred during the ASE’s appointment period during the academic year and a maximum reimbursement of $1,375 for all of Summer Session.  To be eligible for reimbursement during the summer term, the ASE must also be a registered student in the regular academic terms preceding and following the summer session appointment.

Form and receipts should be submitted to the hiring department.

• Academic Student Employee (ASE) Childcare Reimbursement Program Factsheet (PDF)
• UBEN 254 (PDF)
• BX Contract Childcare Article (PDF)
• Effective Academic Year 2021-22: Extension of Exception for ASE and GSR Reimbursement Program

GSR Childcare Reimbursement

Effective October 1, 2024, each GSR with eligible appointment(s) shall receive up to $1,400 per quarter for expenses incurred during the GSR’s appointment period during the academic year and a maximum reimbursement of $1,375 for all of Summer Session.  GSR's who are employed for the equivalent of a 25% GSR appointment for the duration of Summer (July 1-September 30) are eligible to receive childcare reimbursement.

Form and receipts should be submitted to the hiring department.

• Graduate Student Researcher (GSR) Childcare Reimbursement Program Factsheet (PDF)
• UBEN 254 (PDF)
• BR Contract Childcare Article (PDF)
• Effective Academic Year 2021-22: Extension of Exception for ASE and GSR Reimbursement Program>

DepCare FSA for Academic Student Employees

The DepCare FSA for Academic Student Employees allows you to pay for eligible expenses for care of your child or eligible adult dependent on a pretax basis.  As a result, your salary is reduced before taxes are assessed, and you pay less in taxes. The DepCare FSA for Academic Student Employees is designed to serve the academic student employees (ASEs) and Graduate Student Researchers (GSRs) in eligible title codes, represented by the UAW.

Students should submit completed forms via the Student Support Portal in Services & Support.

• UCOP Policy and Form

Child Dependent Health Premium Benefit Program

Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs) employed in qualifying appointments are eligible to receive 100% premium remission for child dependents enrolled in UCSHIP if the employee's income exceeds the designated Medi-Cal eligibility threshold as specified in the collective bargaining agreements

Reimbursement Process for Students

1. Review eligibility criteria and enroll dependents online: https://shwadmin.ucsd.edu/uc-ship/non-registered/index.html 
2. Download, complete, and sign the Child Dependent Health Insurance Attestation Form (CDHIAF): _files/financial-support/employment-files/benefits/2024-01-019 Dependent Care Premium Program Overview and Form.pdf
3. Send the complete form and receipt of payment/enrollment to the relevant hiring department contact
4. Reimbursement will be processed and paid via regular payroll on the employee’s regularly schedule pay period following the approved submission, but no later than sixty (60) calendar days.

Timelines for Submission

Receipts and forms must be submitted to the relevant hiring department contact within 10 days of enrollment in Child Dependent Health Insurance.

Timeline for Reimbursement

Reimbursement will be processed and paid via payroll on the employee’s regularly scheduled pay period following the approved submission, but no later than sixty (60) calendar days.