Support for Student Parents

Instructions for departments can be found in the Chapter 21 of the Graduate Division Payroll Procedures Manual.

ASE Child Care Reimbursement

Effective 10/01/2018, each ASEs with eligible appointments shall receive up to $1,100 per quarter for expenses incurred during the ASE’s appointment period during the academic year and a maximum reimbursement of $1,100 for all of Summer Session. Form and receipts should be submitted to the hiring department.

• Academic Student Employee (ASE) Child Care Reimbursement Program Factsheet (PDF)
• Effective Winter/Spring 2021: Extension of Exeception for ASE and GSR Reimbursement Program 
• Effective Fall 2020: Temporary Exception to ASE Child Care Reimbursement Program
• UBEN 254 (PDF)

GSR Child Care Reimbursement

An important new benefit will be extended to graduate students appointed to work as Graduate Student Researchers (GSRs) for at least 25 percent time, effective Fall Quarter 2013. In recognition of the added challenges faced by students who are juggling campus employment with raising their children, and in keeping with a benefit that has been contractually extended to Teaching Assistants (TAs), eligible GSRs may be reimbursed for qualifying childcare expenses.  Effective Summer 2014, GSRs may be reimbursed for qualifying childcare expenses up to maximum of $1,100 per quarter. Students will be reimbursed by their home departments and programs. Form and receipts should be submitted to the academic home department.

• UCSD GSR Childcare Reimbursement Factsheet (PDF)
• Effective Winter/Spring 2021: Extension of Exeception for ASE and GSR Reimbursement Program 
• Effective Fall 2020: Temporary Exception to ASE and GSR Child Care Reimbursement Program
• UBEN 254 - UCSD GSR (PDF)

Fellow/Trainee Child Care Reimbursement

An important new benefit that will be extended to graduate students supported by fellowship/traineeship funds at the equivalent of a Graduate Student Reader for at least 25 percent time plus resident tuition and fees, effective Fall Quarter 2015.  In recognition of the added challenges faced by students who are juggling academics with raising their children, and in keeping with a benefit that has been extended to Academic Student Employees (ASEs) and Graduate Student Researchers (GSRs), eligible Fellows/Trainees may be reimbursed for qualifying childcare expenses up to a maximum of $1,100 per quarter.  Students will be reimbursed by departments and programs using the same procedures used for issuing stipend payments through the Graduate Division. Form and receipts should be submitted to Suzanne Young (smy017@ucsd.edu) in the Graduate Division.

• UCSD Graduate Student Fellow/Trainee Child Care Reimbursement Program Factsheet (PDF)
• AY 2020-21: Temporary expansion of reimbursable expenses, as mentioned in the above ASE and GSR childcare reimbursement programs, is also being extended to research fellows/trainees.
• UCSD Graduate Student Fellow/Trainee Child Care Reimbursement Program Form (PDF)

Childbirth Accommodation for Doctoral Students

Doctoral student women who are anticipating childbirth and have Graduate Student Researcher (GSR), fellowships/traineeships, Associate In, or Teaching Assistant (TA) appointments may be excused from regular employment duties for a period of up to six weeks without loss of financial support.  

• Childbirth Accommodation Petition
• Childbirth Accommodation Policy

DepCare FSA for Academic Student Employees

The DepCare FSA for Academic Student Employees allows you to pay for eligible expenses for care of your child or eligible adult dependent on a pretax basis.  As a result, your salary is reduced before taxes are assessed, and you pay less in taxes. The DepCare FSA for Academic Student Employees is designed to serve the academic student employees (ASEs) represented by the UAW as well as non-represented academic student employees, including Graduate Student Researchers (GSRs).

Students should submit completed forms via the Student Support Portal in Services & Support.

• UCOP Policy and Form