Registration Extract and Payroll Interface

To remain exempt from Student FICA (DCP/Medicare deductions) during the summer, a student employee (non-career) who is a U.S. citizen, permanent resident or resident alien must be employed less than 80% time for the month or any partial period within the month and meet the minimum unit requirement of six units for an undergraduate student; three units (5-week session) or six units (10-week session) for a graduate student. A student must be registered in the minimum unit requirement for at least one day of the pay period to remain exempt. During the academic year, there is a six unit requirement for both undergraduate and graduate student employees who are U.S. citizens, permanent residents or resident aliens. Since PPS was programmed to exempt students registered in at least 6 units year round, the Graduate Division monitors graduate students registered in 3 units during the 5-week summer sessions or students registered in other than the 5-week sessions and manually adjusts units in the payroll system. In addition, Student Employment Office (undergraduate) and the Graduate Division (graduate) review reports generated after each interface to ensure that the registration units have interfaced accurately.

Summer 2018 Student Information System (ISIS) Extract & Payroll (PPS) Interface Schedule

Term	Quarter Begin	Quarter End	Fee Deadline	Refund Deadline
SP ’18		06/15/18
SS 1 (5-wk)	07/02/18	08/03/18	06/25/18	07/06/18
SS 2 (5-wk)	08/06/18	09/07/18	07/30/18	08/10/18

Date	Description
06/07	Biweekly PPS-EDB deadline to affect 06/13 payday (service 05/20 - 06/02)
06/20	Biweekly PPS-EDB deadline to affect 06/27 payday (service 06/03 - 06/16)
06/21	Monthly PPS-EDB deadline to affect 06/29 payday (service 6/01 - 6/30)
07/03	Biweekly PPS-EDB deadline to affect 07/11 payday (service 06/17 – 06/30)
07/04	HOLIDAY (Wednesday - Independence Day)
07/06	SS I 100% Refund Deadline (Friday)
07/06	ISIS Registration Extract of SS 1 (Friday)
07/06	PPS One-Time Program - Default all students in PPS student status 3, 4, 6 or 7 to 0.0 units (Friday)
07/09	PPS Interface of SS 1 (Monday)
07/19	Biweekly PPS-EDB deadline to affect 07/25 payday (service 07/01 - 07/14)
07/25	Monthly PPS-EDB deadline to affect 08/01 payday (service 07/01 - 07/31)
08/01	Biweekly PPS-EDB deadline to affect 08/08 payday (service 07/15 – 07/28)
08/10	SS II 100% Refund Fee Deadline (Friday)
08/10	ISIS Registration Extract of SS 2 (Friday)
08/13	PPS Interface of SS 2 (Monday)
08/16	Biweekly PPS-EDB deadline to affect 08/22 payday (service 07/29 - 08/11)
08/23	Monthly PPS-EDB deadline to affect 08/31 payday (service 08/01 - 08/31)
08/29	Biweekly PPS-EDB deadline to affect 09/05 payday (service 08/12 – 08/25)
09/13	Biweekly PPS-EDB deadline to affect 09/19 payday (service 08/26 - 09/08)

2018-2019 Student Information System (ISIS) Extract & Payroll (PPS) Interface Schedule

Term	Quarter Begin	Quarter End
FA ’18	09/24/18	12/15/18
WI ’18	01/02/19	03/23/19
SP ’18	03/27/19	06/14/19

Date	Description
09/14	PPS One-Time Program - Default all students with PPS student status 3, 4, 6 or 7 to 99.9 units (Friday)
09/24	Monthly PPS-EDB deadline to affect 10/01 payday (service 09/01 - 09/30)
09/27	Biweekly PPS-EDB deadline to affect 10/03 payday (service 09/09 - 09/22)
10/11	Biweekly PPS-EDB deadline to affect 10/17 payday (service 09/23 - 10/06)
10/12	FA '18 3rd Week Registration Extract (Friday)
10/15	ISIS/PPS Interface (Monday)
10/24	Biweekly PPS-EDB deadline to affect 10/31 payday (service 10/07 - 10/20)
10/25	Monthly PPS-EDB deadline to affect 11/01 payday (service 10/01 - 10/31)
10/26	FA ‘18 5th Week Registration Extract (Friday)
10/29	ISIS/PPS Interface (Monday)
11/07	Biweekly PPS-EDB deadline to affect 11/14 payday (service 10/21 - 11/03)
11/20	Biweekly PPS-EDB deadline to affect 11/28 payday (service 11/04 - 11/17)
11/21	Monthly PPS-EDB deadline to affect 11/30 payday (service 11/01 - 11/30)
12/06	Biweekly PPS-EDB deadline to affect 12/12 payday (service 11/18 -12/01)
12/18	Biweekly PPS-EDB deadline to affect 12/26 payday (service 12/02 -12/15)
12/20	Monthly PPS-EDB deadline to affect 01/02 payday (service 12/01 - 12/31)
	Biweekly PPS-EDB deadline to affect 01/11 payday (service 12/16 - 12/29)
01/18	WI '19 3rd Week Registration Extract (Friday)
01/22	ISIS/PPS Interface (Monday)
02/01	WI ‘19 5th Week Registration Extract (Friday)
02/04	ISIS/PPS Interface (Monday)
04/12	SP '19 3rd Week Registration Extract (Friday)
04/15	ISIS/PPS Interface (Monday)
04/26	SP '19 5th Week Registration Extract (Friday)
04/29	ISIS/PPS Interface (Monday)