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2018-2019 Academic Year Student FICA Policy and Calendar

 Student FICA (DCP/Medicare deduction) Policy

A student employee (TA, GSR, Reader, Tutor, etc.) who is a U.S. citizen, permanent resident, or resident alien (for U.S. tax purposes only) must be employed less than 80% time and be registered half-time, in at least 6 units, during the academic year to remain exempt from Student FICA deductions.  If a student loses exemption status, a total of 8.95% will be deducted from the salaried paycheck, 7.50% for Defined Contribution Plan (DCP) and 1.45% for Medicare.

International students on F-1 and J-1 visas who are nonresident aliens (generally their first 5 years in the U.S.) are exempt from Student FICA deductions.  If an international student is coded as "R" for Citizenship on the PPS EALN screen, then the student has been coded as a resident alien.  Contact Paul Rodriguez, Payroll, ext. 4-3241 with any questions.

Registration units are interfaced with the Payroll system at the end of the 3rd and 5th week each quarter.

A graduate student who has advanced to Ph.D. candidacy is exempt from the unit requirement and so the system has been programmed so that "88.8" units will appear in the Payroll system after the interface.

Detailed Student FICA information is on the Graduate Division website at: http://grad.ucsd.edu/_files/financial/employment/studentfica.pdf

2018-2019 Student Information System (ISIS) Extract & Payroll (PPS) Interface Schedule

Term

Quarter Begin

Quarter End

FA ’18

09/24/18

12/15/18

WI ’18

01/02/19

03/23/19

SP ’18

03/27/19

06/14/19

 

Date

Description

10/12

FA '18 3rd Week Registration Extract (Friday)

10/15

ISIS/PPS Interface (Monday)

10/26

FA ‘18 5th Week Registration Extract (Friday)

10/29

ISIS/PPS Interface (Monday)

01/18

WI '19 3rd Week Registration Extract (Friday)

01/22

ISIS/PPS Interface (Monday)

02/01

WI ‘19 5th Week Registration Extract (Friday)

02/04

ISIS/PPS Interface (Monday)

04/12

SP '19 3rd Week Registration Extract (Friday)

04/15

ISIS/PPS Interface (Monday)

04/26

SP '19 5th Week Registration Extract (Friday)

04/29

ISIS/PPS Interface (Monday)