Graduate students, who do not meet the requirements for Good Academic Standing, are notified of their poor academic standing by a letter from the Dean of the Graduate Division. A copy of the letter is also sent to the department.
If it is a student's first instance of academic difficulty and the GPA is above 2.0, the letter serves as a warning and advises of their academic situation and its consequences and the next steps.
In subsequent quarters if the student:
- Raises the GPA above a 3.0, than no further action is taken;
- Raises the GPA but not to a 3.0, student may have probation extended either by Graduate Division decision or by request of the program with a plan for improvement.
- Shows no change, then student may have probation extended either by Graduate Division decision or by request of the program with a plan for improvement, however, this is dependant on the overall GPA
Depending on the student's academic progress during the quarter following an academic probation notice, the Dean of the Graduate Division will advise the student of any further academic action.
Any student with more than 8 units of "U" and/or "F" grades or a GPA less than a 2.0 will have their registration placed on hold for the next available quarter.
Note: due to the processing of grades after the next quarter has begun, registration holds are usually placed on the 2nd quarter after the problem arises (i.e. Fall quarter problem, registration hold placed on Spring registration. During the Summer, however, registration holds may be placed on students for Fall quarter.
Regardless of the severity of the problem, students are advised to maintain communication with the department. It is the department and student's responsibility to monitor the student's quarterly academic progress.
- Lowers the GPA further, then a hold is placed on the student's registration