Please work with your graduate coordinator if you experience any of the issues below.
Grade changes due to clerical errors may be corrected by the instructor of record via eGrades (for a course taken within one calendar year). This includes such errors as the incorrect grade was assigned or no grade was assigned and the course has lapsed to a U or F. In these cases nothing is submitted to the Graduate Division.
Please work with your graduate coordinator for assistance.
Incomplete that has lapsed to a U or F
If the deadline to replace an “I” with a grade is missed (the last day of the quarter), the “I” will lapse to a U or F; the program chair and instructor must petition the Dean of the Graduate Division and the Educational Policy Committee (EPC) to retroactively assign the grade. The following items must be submitted to the Graduate Division for the Dean’s review. If approval is recommended, the Graduate Division will forward the request to EPC for their final decision.
** Grade changes beyond one calendar year require the following:
After the Dean’s review, the Graduate Division will submit the request to the EPC for their final decision.
Course schedule/Transcript corrections
Adding the correct course and Dropping the incorrect course
Students who enrolled in the wrong course and want to correct their academic record by dropping the incorrect course and adding the correct course must petition for the course changes. The following items must be submitted to the Graduate Division for the Dean’s review. If approval is recommended, the request will be forwarded to EPC for their final decision.
Note: both the instructor of the incorrect course and the correct course need to indicate their approval of the request by either signing the General Petition or signing the letter of request/explanation.